When you restore deleted user account in Office 365 within 30 days after complete deletion, the account and all associated data are restored. The user can sign in with the same work or personal account. Their mailbox will be fully restored.

Restore Deleted User Account in Office 365

Make sure there are Office 365 licenses available that you can assign to the account.

1. Login with the Administrator account.

2. In the Admin centre, go to Users > Deleted users.

3. On the Deleted users page, choose the names of the users that you want to restore, and then select Restore.

4. Follow the prompts to set the password.

5. If the user is successfully restored, click Send email and close. If you encounter a name conflict or proxy address conflict, see the instructions below for how to restore those accounts.

Note: After you’ve restored a user, make sure you reset the user’s password of the user.

Finally, when you restore, just reset the password with an auto-generated password or you enter a password manually. When you use auto-generate password, the user will receive the new password via email.

Restore a user that has a User Name Conflict

A username conflict occurs when you delete a user account in Office 365, create a new user account with the same username (either for the same user or another user with a similar name), and later try to restore the deleted account.

To fix this, replace the active user account with the one that you are restoring. Or, assign a different username to the account that you are restoring so that there aren’t two accounts with the same username. Here are the steps.

1. Login to Office 365 account as Administrator.
2. In the Admin centre, go to Users > Deleted users
3. On the Deleted users page, choose the names of the users that you want to restore, and then select Restore.

4. Follow the prompts to set the password.

5. Click Restore.

6. A message pops up that says there was a problem restoring the account. Do one of the following:

   • Cancel the restore and rename the currently active user. Then attempt the restore again.

   • OR, type a new primary email address for the user and click Restore.
7. Review the results, and then select Close.

[su_note note_color=”#c4ff66″ radius=”5″]Note: If two or more users fail to be restored, an error message advises you that the restore operation failed for some users. View the log to see which users were not restored, and then restore the failed accounts one at a time.[/su_note]

That’s all you need to restore deleted user account in Office 365 correctly. But remember, it’s might not work for some complicated network environments. if you find some issue to restore deleted user account in Office 365, just comment us, please.

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An effective and engaging business PowerPoint templates can present a win-win situation for everyone, especially in business. When you’re in the corporate world or even as a startup, presentations are your primary vehicles for training staff, proposing to clients, reporting to stakeholders, and even securing the necessary funds from investors. This said a boring presentation can make or break you.

As a business owner, executive, entrepreneur or newbie in the business, you need to create detailed and brand-oriented presentations to sell a product, pitch your ideas or just convince a potential client, advertise your products or services, and therefore grow your business. For this purpose, how your presentation looks, in addition to how it is received by your intended audience, can greatly impact the path where your business would go.

This is why many companies spend hundreds, if not thousands, of dollars on presentation designers and makers. The idea is that professionals are supposed to have everything it takes to churn out appealing, interesting, and impressive presentations that can help further their business goals. However, that is not always the case. Many can tell you horror stories of having onboard third-party providers that clearly have no idea what the business is all about—and sadly, it reflects on the final slideshow. That in itself is a big hassle, on top of exorbitant fees and seemingly inevitable miscommunications and delays.

Take the Hassle Out of Creating Presentations with SlideHunter

But you can avoid all that and more by creating your own presentations using PowerPoint templates. There are thousands of powerful PowerPoint templates available at SlideHunter.com, which has a diverse selection of business PowerPoint presentations that suit any industry or need.

From free PowerPoint backgrounds and complete presentation themes, SlideHunter has everything you may require for your business and even personal needs. And since you are making it yourself, you have full control of how you want your presentation to look and what message you want it to convey slide after slide.

Make Your Presentations More Powerful with SlideHunter

PowerPoint presentations can only take you so far. It’s what you do with it that can define the success of your presentations at the end of the day. For a novice user, this can be disconcerting, and even advanced users can’t use PowerPoint to its full potential without expending a lot of time that should be spent on something else.

With SlideHunter, you can create powerful, compelling, memorable, and captivating PowerPoint presentations as if you’ve spent a painstaking amount of time on them. And that is the beauty of it. SlideHunter offers a wide array of free PowerPoint backgrounds and presentation templates that are already designed and even organized by experts so that you can use them right away.

These templates don’t just come with specific beautiful designs; they are also made especially for PowerPoint so you can take advantage of the program’s features. There are widescreen and standard sized presentation slides to optimize projection.

Each slideshow template comes with a set of layout options that automatically populates when you open it on PowerPoint and click on New Slide in the Home or Insert menus. This allows you to choose the best layouts to display whatever data or information you have. There are options for you to include lists, tables, charts, graphs, diagrams, comparisons, and captioned images. This allows you to make every slide more interesting, create variety, while still maintain the same uniform theme that will make your whole deck look harmonious.

For those using PowerPoint 2016 or Office 365, users can make the most of many SlideHunter templates as they can take advantage of the Design Ideas feature. However, those who have earlier PowerPoint versions need not worry as they can still enjoy many features that SlideHunter templates have to offer.

Stunning Business PowerPoint Templates for Any Purpose or Audience

The SlideHunter archive offers thousands of PowerPoint templates for you to choose from. Whether you’re looking for a specific design to liven up your presentation, or you have a particular purpose for creating a slideshow, there’s a template for you.

When it comes to business, you may find yourself creating slideshows on a regular basis. From weekly to quarterly reports, logistics planning, market research, sales reports, and the like. Luckily, SlideHunter has templates for all kinds of presentation topics. And that’s not all, there are also templates that are great for company events, such as opening and anniversaries. So with SlideHunter, you can easily whip up professional-quality presentations for any purpose or occasion. For example, for school, there are templates especially designed and preformatted for classes and projects, or even parent-teacher meetings. There are also those that are specific for school subjects ranging from grade school to high school and to college. Both students and teachers can choose from a wide array of templates SlideHunter offers.

Enjoy Mobility and Presentations On-The-Go

Now that new technologies have made it easy for everyone to do things on-the-go using only their mobile devices, many people are not stuck on their desks alone. And you shouldn’t be also. With PowerPoint templates from SlideHunter, you can take advantage of OneDrive, which allows you to upload Office files such as documents, slideshows, and presentations to the cloud and to retrieve them from there anytime you need to.

You can easily download free business PowerPoint templates from SlideHunter.com and then you can just upload them to your OneDrive account for easy storage and even easier retrieval even if you’re not on your desk or are travelling. This way, you can easily whip up any presentation you may need in half the time and half the effort without even having to get strapped in your desk at work.

Just download the template you need to your device, or even modify it online through the app, and you can easily get started.

To get started with your own presentation right away, go ahead and visit SlideHunter for a wide selection of free PowerPoint templates.

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How to add watermark to the word as text or pictures placed behind the typed text in the word document. Typists can add text watermark as draft or confidential to their documents. There is a watermark gallery in word 2016 you can choose from and there is manner as well to create your own custom watermark, like a logo of the company to use.

If you need to add custom watermarks as an image, graphics, and text behind every document in word 2016, follow this guide to get an impressive look using word 2016 documents.

Add Watermark to Word

The way to follow to get custom watermarks to our documents.

• Click the design tap.

• Click the watermark button in page background group at the right side of the page as it is available after clicking the design button. A chart plops down with a host of predefined watermarks that you can safely duck behind the text on your document’s pages

• Choose a watermark from the long list.

As you see applied watermark to each of the pages in your document.

Three options in page background group. watermark, and page colour and page borders.

Click the watermark button and procedural steps to get propose and one thing should be remembered that we focus on custom watermarks.

A page plops down that consists of two charts, confidential and disclaimers. In the confidential part, all watermarks are applied to every document, no need to customise them.

In the disclaimer chart.  four texts contain, more watermarks from office.com, custom watermark, remove the watermark and save a selection to watermark gallery.

If you click custom watermark, printed watermark window appears as three options are in printed watermark window. No watermark, picture watermark, and text watermark.  Results appear able to word document by choosing each option.

Add Watermark to MS Word

You can customize the watermark by choosing the Custom Watermark command from the Watermark menu.

Going to the Printed Watermark dialogue box, to create your own watermark text or import a picture such as your company logo and etc.

To rid your document’s pages of the watermark, choose the Remove Watermark command from the Watermark command button menu.

If the watermark doesn’t show up in the printed document, you may need to enable the Print Background Colors and Images settings.

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Completely Uninstall Office 2016 with the easy fix tool

To uninstall Office from your computer, just download the Office easy fix tool according to your Windows. Download Office easy fix tool. Use this easy fix tool to completely uninstall Office from your computer. Then you’ll need to reinstall Office.

1. Download Office easy fix tool.
2. Install on your computer.
3. Run the software and click Yes, remove all Office installations.
4. Restart your computer after removing Office.
5. Try to install Office again.

This easy fix will remove all Office Apps and settings from your computer. Just remember that it will not remove your saved documents and works. It’s better to read the Office easy fix tool. It explains the problem of uninstalling Office cleanly.

Now, you are ready to restart your computer. After restarting your computer, try to reinstall Office. This time you will not see any error codes related to Office installation problems.

Manually uninstall Office

That is bad if you didn’t remove the office failed installation from your computer with Office easy fix tool. The next step is uninstalling office manually.

IMPORTANT: Before you start, you need to know removing Office manually is a long, complex process and might require that you reinstall the operating system if certain steps are done incorrectly. Read the article manually remove Office.

The post How to Fix Couldn’t Start Office Installation Error code 0-1018 appeared first on TECHNIG.

In the business arena, whether we like it or not, presenting information to your superiors or your peers is commonplace. These professional PowerPoint presentations may include revenue projections, product launch plans, or marketing strategies and everything in between. But how can you become a PowerPoint pro while managing all of your other work tasks?

Using services like those offered at SlideModel.com can help you create concise and engaging PowerPoint content for any business presentation.

What Can Professional PowerPoint Templates Do For You?

SlideModel is a marketplace filled with fully editable and customizable templates created by expert designers that can help you be more proficient in the workplace. By taking out the work of designing and programming your own slides, SlideModel allows you to focus on what matters to your business: effectively presenting information to your professional audience.

If you’re still considering using stock slides in your next meeting, let me explain a little more about all the benefits of SlideModel

How Can You Use SlideModel to Meet and Exceed Your Audience’s Expectations?

To further illustrate the benefits of using professional slide templates for your next presentation, let’s take a look at some hypothetical situations that we’ve all faced at our jobs or even in running our own companies:

• Situation: Your company is launching a new product and your boss wants you to design an actionable launch plan. It needs to contain all marketing and content strategies as well as a breakdown of all customer demographics.
• Solution: Ordinarily you may select a stock slide, slap a heading on it, and type out your plan. While this slide may contain all the necessary information, it in no way engages the audience or helps them visualize the strategy that you worked so hard to create.

Using a SlideModel design like their Bowman Strategy Clock can help illustrate a multi-pronged launch plan.

Not only can you edit this template, but it comes programmed for interaction. In this case, that means that clicking on any section of the clock diagram brings up a more detailed overview of the side. Now you can illustrate your strategy with a simple diagram and still dissect each idea in detail all on the same slide.

• Situation: Your boss emailed you this morning and would like you to present revenue projections for the next six months. Your presentation must include projections and actual revenue from the previous six months, the projections she requested, as well as the benchmarks of focus as they pertain to your data.
• Solution: This is your time to shine! You have all the data because your spreadsheet skills are on point, but what about presenting that data in a way that makes a good impression on your boss?
  SlideModel offers many solutions to this very problem, but my favorite is the Financial Projections & Key Metrics template. I like this template because it allows a simple and straightforward look at your data (in this case revenue projections). Your boss doesn’t need to know how you got the answers, she just needs to see the results.
  Simply input your findings in the predetermined fields, customize the look of your presentation, and you can be ready to go. This template also includes a field for notes (i.e. “Key Metrics) so you can dive a little deeper into your findings.
• Situation: You’re the boss of your own service-based web design company. You build websites for local businesses and help them generate web traffic. You’re meeting with a client tomorrow to pitch your services. They want to see a detailed outline of your design process as well as your plan for generating web traffic.
• Solution: This time you can’t just show off your previous web designs to win over your prospective client. SlideModel’s Business Strategy Templates can aid you in presenting your services to new customers.
  With these templates, you can outline website structure, explain your marketing strategy, and display other value propositions that can help win you new business.   

I’ve done my best to examine how you can use SlideModel in some of the most common situations that many of us face in the office or in running our own businesses, but I’m sure by now you’ve already imagined a hundred other hypotheticals that require professional-grade presentations.

Related: Google Slide Themes for Presentations

Using SlideModel can definitely help put a little life into your next presentation, but what about the cost?

SlideModel Pricing

SlideModel has a subscription plan for everyone, from 1-day limited access to yearly unlimited downloads. You can check out their plans here. I personally believe that the pricing (even the one-day access) is worth every penny for the design and customer support that SlideModel offers. Not only that but the Annual Unlimited subscription, for those of you who use slide presentations frequently, is very reasonably priced and can be licensed out to up to 10 employees!

Is SlideModel For You?

If you’re still reading this then I can assume that, yes, you could, in fact, benefit from a PowerPoint template service. I would recommend SlideModel for any business professional who lacks design/coding skills or simply doesn’t have the time to create engaging interactive PowerPoint presentations.

Before you head to your next big meeting, consider checking out all the template designs SlideModel has to offer.

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Your company or organization produces a huge number of document organization, and each document is a tie to different processes. You create your document, forward it, check it, store it and above all look for it time and again which takes a lot of time and needs resources. Fortunately, nowadays the new system and criteria which are called Document Management System (DMS) or document management software come to play.

With a DMS you will improve your customer partner service, moreover, save a lot of time and money. Well, do you know what DNS is? Let’s take a look at how AIIM defines it.

What is Document Management System?

Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.

Document management is how your organization stores, manages and tracks its electronic documents.

Indeed, DMS has become one significant factor which makes your works convenient and benefits you in many ways like:

• Work at the speed of thought, but without human errors
• Save space and money
• Keep all documents and files in one place
• Waste less time
• Eliminate lost and misfiled documents
• Work from anywhere
• Facilitate compliance and ensure security
• Improve customer service
• Achieve a consistent file structure
• Securely share files of any size
• Control access and track files
• Fast track document turnaround
• Protect and expand your business
• Maximize your performance

The pros of DMS has been unfolded for you; now I am going to introduce top 10 document management software which will benefit your company and improve your service.

Top 10 Document Management Software

1. Box

The Box is a great cloud computing business which provides file-sharing, collaborating and other tools for working with files that are uploaded to its servers. Users can determine how their content can be shared with other users. Users may invite others to view and edit an account’s shared files, upload documents and photos to a shared files folder (and thus share those documents outside of Box), and give other users rights to view shared files.

Box offers three account types: Starter, Business, and Enterprise.

• Starter: Secure file sharing and collaboration. Ideal for small teams and it costs $5 per user per month.
• Business: This account is the most popular which has the functionalities like core sync and share capabilities, advanced security, customization, and reporting. It costs 15$ per user per month.
• Enterprise:  Content management with the premier account and content security and workflow automation.

2. eFileCabinet

EFileCabinet Online is a full-fledged business document management system that offers file sharing features, version control, consistent file structure and more. It’s all housed in an attractive user interface as well. If your business needs a cloud-based solution for digitizing and storing files as well as a way to set up document retention and compliance, then eFileCabinet Online is a fine choice. Also, eFileCabinet provides the following features:

• Secure Cloud Management
• Compliance Tools
• Simple and User-Friendly Design
• Roel-Based Permissions
• Free Mobile App
• Templates for Automated File Structuring
• File Retention
• Full-Text Searching
• Integration with Popular Software

Related: Reasons to choose Google + for Business

3. Zoho

Zoho as another great solution for business problems. You can run your business more efficiently with your personalized workspace in the cloud. From documents to images, spreadsheets to presentations, and even your music, movies, and pictures, you can carry all of your files with you wherever you go. The best features of Zoho are as follows:

• Cloud Storage
• Sync From Desktop
• Share and collaborate
• Security
• Advanced Analytics
• Setup and Admin Controls
• Mobile Apps

Zoho offers three accounts: Free, Standard, and Premium.

• Free: Zoho Docs is always free for teams of up to 25 users and provides 5GB per user.
• Standard: Enhanced security, better collaboration, organization-wide reporting, and analytics. It costs $5 per user per month.
• Premium: This account contains more storage (1TB/user), robust admin controls, active directory and single sign-on. It costs $8 per user per month.

4. Canvas

Canvas is a mobile platform that makes it simple for business to automate how work is done, replacing outdated process and expensive paperwork. The Canvas App works on smartphones and tablets, helping companies easily collect information across their organization, share it instantly with others and gain real-time insight into their business operations. Canvas can be easily customized by any business to empower their workforce, unleashing the value in data across the organization to help them connect better with colleagues and engage more effectively with customers.

Canvas is trusted by thousands of firms throughout more than 70 countries, automating millions of workplace activities, making it one of the fastest growing mobile platforms in the world.

Canvas Pricing

Canvas offers three account types: Startup, Business, and Professional. Each of them is having different features and different functionalities.

• Startup: The startup is a basic support account, it costs $30 per user, per month, when paid annually.
• Business: Business is a Powerful feature and dedicated support which supports unlimited users and costs $40 per user, per month, when paid annually, and the minimum users are 5.
• Professional: Professional is the best of Canvas which supports unlimited users and automate your work processes. It costs $50 per user, per month, when paid manually and supports five users minimum.

All of the accounts mentioned above contain trial version which is a good for testing beforehand.

5. FileHold

FileHold is easy to use, scalable, client-server document management software system that can manage tens of thousands or millions of documents. It can store practically any type of file and directly integrate with the Microsoft Office suite of products or Microsoft SharePoint. The “smart” scanning solution that comes with FileHold can turn cabinets and boxes of paper into electronic information that can be searched in seconds.

FileHold can be installed on your server or in the cloud. FileHold Express is designed for organizations who have 5 to 20 users, and FileHold Enterprise is designed for large organizations which have 20 + users.

6. Google Drive for Work

Google drive for work is another great platform for the document. It gives you full offline access to documents, unlimited storage for more than five users and can edit Microsoft Office files. Phone, chat, and email support available for account owners. You can get all of these tools in G Suite for $5/user/month.

7. Microsoft SharePoint Online

Microsoft offers SharePoint Online which is the powerful features of SharePoint without the associated overhead of managing the infrastructure on your own. With the share point mobile app, you can access to your team and organizational resources anywhere to get work done. Moreover, it contains seamless collaboration, intelligence and insights, enterprise-grade security and compliance and much more.

You can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite, where you can also get access to Exchange, OneDrive for Business, Skype for Business, the Office clients, and web apps.

8. Onehub

Onehub is the best way to manage, share and work together on business files. Designed for business needs, Onehub offers granular control of data, role-based permissions, and mobile access. Contains many features like sharing, permissions, previews, collaboration, customization, security and more. Onehub includes three accounts: 1. Team: Designed for small teams with enterprise-grade security. 2. Business: Onehub’s most popular plan with additional security features. 3. Enterprise: The premium feature set for the ultimate business file sharing experience.

9. M-Files

M-Files DMS is a powerful document management application that increases company productivity by organizing and managing all electronic documents. Moreover, by the help of M-Files, you can access documents from any internet-enabled device, including tablets or phones.

Also, M-Files contains the following features:

• Industry-leading features
• Fits the way you work – no training required
• Supports all applications and file types
• Flexible Deployment
• No confusing, chaotic folders
• Regulatory compliance

M-Files has a pricing form; from there you can get information about its pricing.

10. Workfront

Workfront is a software company that develops web-based work management and project management software that features enterprise work management, issue tracking, document management time tracking and portfolio management.

Users can access a library of standard reports or customize them to meet an organization’s needs. Workfront offers tools to help visualize the work lifecycle so users can maintain project schedules and budgets. Users can drag and drop tasks to assign them to team members, shift assignments and organize workflows through the visual interface.

Workfront has pricing form. After giving some facts about your organization like inserting your industry and number of users, it will give you a suitable price.

The post Top 10 Best Document Management Software appeared first on TECHNIG.

Presentations are one of the preferred ways to communicate a message to an audience, launch a new product to the market or prepare a lesson for the college and University. The effort required to design and prepare a presentation is not trivial. While PowerPoint is one of the most popular tools to make presentations, other tools have emerged during the last decade. Google Slides is one of these tools that have been having an impressive growth.

Presenting is a practice that we can found in any daily business routine, and here the presentation tool can have a very important role, especially considering the productivity side of this activity.

Business people want to be more productive at work, and with the help of the right set of tools for presentations, someone can boost the productivity while at the same time produce a visually appealing presentation that engages the audience.

Here is where pre-designed presentation themes for Google Slides can have a huge impact. Presenters can now finish their presentations in less time. The free Google Slides themes catalog provided by FreeGoogleSlidesTemplates.com (a.k.a. FGST) contains hundreds of free presentation templates ready for Google Slides & PowerPoint. It is an essential companion for presentation designers.

Instead of downloading a Google Slides presentation from FGST, the designer can make his own copied into Google Drive. However, it is possible to download a .pptx version of the template that is ready for Microsoft PowerPoint.

Slide Design for Cloud Computing Presentation

Once the copy is made, the presentation can be customized for any presentation need. For instance, if you are preparing a presentation for a business plan, it can be customized to use your corporate visual identity, the colors or organize and re-order the slides accordingly.

The presentation templates are 100% editable. Given said that, once you have your own copy you can edit the text placeholders and replace any image or logo. Also, most of them come with useful icons that are created with shapes or SVG images. This way, the user can customize the shapes and icons or use them in relevant positions of the slide.

The collection of templates is immense and a presenter can reuse as many slides he needs to finish his presentation.  The templates are created with editability in mind and provide a high-level of flexibility. Ultimately, the site has been created to provide a catalog of presentation designs that can be useful for any presenter. Definitely, this helps toward making winning presentations without a hassle and in record time.

One of the main benefits of using Google Slides vs. PowerPoint is that the presenter and designers can collaborate online while preparing the slide deck. The entire team can save many hours of design work and streamline the design process. People can work concurrently and this has a positive effect on the productivity and time spent to finish the overall presentation. No more pen drives nor attachments sent in any email where it is difficult to keep track of the latest version. With the Google Slides revisions, it is very easy to revert any change back or see what others are doing.

Also, the list of fonts available in Google Slides is immense and this is a great advantage vs Microsoft PowerPoint.  Choosing from a variety of font families available help presenters to create presentations with modern typography.

While it is true that Microsoft Office has an Android version, Google Slides is built to run anywhere and anytime, from mobile devices to desktop computers or notebooks.

The final presentation can be exported to different formats. Google Slides can be exported to popular presentation tools like PowerPoint, OpenOffice or even as a PDF.

Be it a timeline, an agenda slide or an org chart, the templates available in FGST can be used in your personal or commercial presentations to captivate your audience.

Learn more: http://freegoogleslidestemplates.com/

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#1: One Source – Multiple Formats 

This one seems obvious, but still, many products display discrepancies between online and offline manuals, between PDF and HTML versions of the manual, between the printed brochure and the in-product help file.

Documentation of your product must be straightforward, explicit and water-fast – no double meaning or contradictions between various versions of manuals are allowed. And even more important is the time saved thanks to an instant generation of all formats at once. Hence the rule #1 – use the same source to generate all versions of your documentation. Just choose an authoring tool that allows exporting to different formats and enjoy increased productivity!

#2: Keep Raw Versions of Pictures, Diagrams and Graphs

While modifying the text of the manual is relatively easy, screenshots, diagrams, illustrations are not that editable, especially if you don’t have source files anymore. Just one new button in a dialogue box means you need to rebuild the screenshot from scratch adding callouts, labels and designations so to reflect the change. Too much of work for just one button, isn’t it?

Keeping source files for every screenshot and composing complex diagrams from simpler parts (also with sources) means you can adjust any illustration in your manual way faster and preserve consistency.

#3: Start Using Those Hot Keys Already!

While the mouse is certainly a very convenient human interface device, it is way slower than the keyboard in many aspects. Studies show that executing commands using the keyboard is extremely fast but only if the user knows keyboard shortcuts. A user spends the biggest portion of time on remembering the proper keyboard shortcut. This is literally the slowest part of the process. So the better you know hotkeys, the faster you can be.

Regardless of the application, you are working with when building your manuals, it undoubtedly provides shortcuts for most of the common operations. Learn these shortcuts and easily boost your productivity twice or more!

#4: Define and Use Global Text Styles

Any help document always has some repeating semantic blocks: normal text, highlighted text, code samples, warning boxes, headers, sub-headers, links and image annotations. Having predefined styles for each such block is good for two reasons:

1. You easily maintain your corporate style across manuals regardless of how many people are working on them.
2. You can easily change the appearance of the entire manual by quickly changing the styles, not by sifting through each document and changing semantic blocks appearance one by one.

#5: Use Snippets Instead of Repeating Values

The common plague of many help documents is repeating values. Product names, file names, menus, controls, repeated directions to a reader (“Press the ‘OK’ button to close the dialogue”) are just a few examples of such values. It doesn’t save a lot of time to just place a snippet instead of the value itself. But snippets do save loads of time when it comes to make changes in the manual.

Not only should you read through the entire text of the manual and find every occurrence of the fragment that requires change. You must also make sure the replace didn’t break anything. The process is terribly time-consuming.

And it goes without saying, snippets (or macroses, or variables as we call them in Dr.Explain) are much more convenient.

When you need to make a change, you just make it. Once. No need to proofread all the text then and waste hours.

#6: Automate Tables of Contents

Hell, its 21st century! Every – EVERY – more or less advanced text processor has automatic ToC creation. Not to mention specialized help and manual building tools. Dr.Explain is not exclusion. Automated table of contents means the manual remains consistent, and the links point where they should regardless of whether you added new sections to the documentation, removed a section, or merged two into one.

#7: Automate Everything! – Efficient User Manuals Creation

…whenever you can. Syntax, broken links, duplicate texts or sections, consistency, availability of resources, missing files, wrong IDs – check all of this. And automate the check if the tool allows. This saves tons of time, not to mention help you avoid many problems with documentation.

#8: Use Color Coding and Statuses

Changes in really large help files especially co-authored by several persons are hard to track. Which sections are ready to publish? Which ones still require attention? What are TODOs for this particular section? To quickly see the status of each part of the manual, use colour-coding. It makes things much simpler and you don’t have to spend a lot of time trying to figure out what is done already and what still waits for its turn.

In addition to colours, you can assign tags, labels and statuses to sections and documents of your project. Indeed, when you take a look at a page of the manual and see “APPROVED” or “INCOMPLETE” marker, you clearly understand what’s going on here. Also, the markers allow you to run a search through the entire project to find all documents in the manual that are “INCOMPLETE” or have something “TODO”.

#9: Compile the Manual Every Time You Build Your Project

Many tools for documentation creation offer some ways to automate compilation of the manual. It’s a good idea to link the compiling of the manual with the building of your product. Use command-line execution to export your help project into the entire set of help documents (see Tip #1) every time changes are made in the product itself. This technique helps you to keep your documentation up to date and actual.

#10: Use Version Control System

Any version control applied to documentation enables all the advantages: access control (crucial for co-authoring), safe commit of changes, control over changes made into the manual, maintaining multiple versions (forks) of the manual, registering and controlling text editing tasks, creating reports and more. Yes, such systems require certain changes in the way you approach to creating manuals in the first place. But overall boost of productivity and safety of your work will cover the expenses pretty much quickly.

#11: Comment Every Change You Make

Do not just make changes – leave comments on what you changed and why. In the long run, it helps a lot to keep track of how the manual evolved over time. In details, that is.

Make your comments sensible, though. Do not write “Changes in the QuickStart section”. Write “Added a screenshot of the Open dialogue in the QuickStart section” or “Fixed a typo in the 3rd paragraph in the QuickStart section”. Being specific pays when it comes to reviewing changes, or rolling them back, or comparing different versions of the manual.

#12: Backup Your Work

The last, but not the least is regular backups. Countless hours (days and even years!) of work were lost due to the carelessness of developers. Don’t fall a victim too. Daily backups can save you from going back to square one in the development of your product documentation.

Conclusion

Overall, these methods can increase your productivity a lot, while making your work over documentation safer and easier. Note, that all of them are relatively easy to implement. The hardest part, probably, is to start using them in the first place. So, here is the final tip for you: implement the above methods one by one. And eventually, you will end up using them all and efficiently composing easy-to-read and informative manuals for your products and systems. And of course, following the above tips becomes much easier when you use proper help authoring software, like Dr.Explain. Every technique we have reviewed here (and many others too) are already embedded into the workflow of this tool.

Author Bio:

Dennis Crane is the team leader of Dr.Explain software team. He mostly specializes in help authoring software development and in software documentation methods. The area of expertise includes UI and UX, user support and relationships, product and project management, and IT business management.

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Restrict editing document inside Word Office help you protect your documents from editing by others. This restrictions can be works for all staffs on you office, and no one can not customize your document or bring any changes to our rule. This method is so important to protect your institute, company and your own private documents.

Restrict Editing Document inside Word

Let’s simply do it within a minute. Just try to remember the password you have set for protecting your documents. If you lost password, you will make problems for you work.

1. Open your document go to Review then select Restricting Editing option. Then you can protect your files from any one that the want to bring any changes to your files. This method is important for those who want to save their files from others. If anyone want to bring any changes the will not able to bring any changes.

• Formatting Restrictions: Here, you can apply protections rules such as restrict editing document, prevent editing document formats.
• Editing Restrictions: Prevent from editing your documents. Even apply read only rule to make it read only documents for all staffs or readers.
• Exceptions options allows you to give editing access to part’s of your documents. Just select a part of your document and select Everyone under Exceptions. You can choose other groups and users as well.

Start Enforcement: It will help you to set a password on a documents. The password protected document will need the password to be open.

When everything is done, click OK to apply the document restriction policy on your documents. It works the same for all Microsoft Office products.

Final Word: This all was the method for protecting your document files, book, and etc. You can protect your files by this method well and no one can bring any changes inside your Office document files.

Written by Qurban and edited by Editor.

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A six-year-old British Pakistani, who had earlier claimed the title of the youngest MS Office professional, has outdone himself by setting yet another record. This time, little Humza Shahzad has become the youngest person in the world to get through the MS PowerPoint Specialist examination.
Humza managed to score 850 points out of a total of 1, 000, which is well above the passing mark of 700 points. He took the exam at the Microsoft Institute in London, the same place where he took the exam for his other Microsoft certification.

As per Microsoft, the candidates for this exam are required to be familiar with primary MS PowerPoint features, which include the ability to create and manage presentations, insert and format shapes and sliders, create slide content, apply transitions and animations, and manage multiple presentations.

Youngest MS PowerPoint Specialist Certified

A breakdown of Humza’s (Youngest MS PowerPoint Specialist) scorecard reveals that he had received 90 percent in creating and managing presentations, 50 percent in inserting and formatting shapes and slides, 67 percent in creating slide content, 100 percent in applying transition and animations, and 100 percent in managing multiple presentations.

Humza managed to score 850 points out of a total of 1000, which is well above the passing mark of 700 points

According to Humza’s father, Asim Shahzad, the Microsoft Office specialist exams are conducted in a simulated environment, where one is asked to demonstrate their capability by solving a series of problems or tasks as part of an overarching project. He said that earlier academic methods that focused on memorizing answers and filling out check boxes are no longer seen as viable.

Humza managed to learn his way around the software on his own, without the assistance of his father. He feels that Microsoft’s applications have gradually become a part of his everyday life, and he finds himself working on them just as much as he plays video games or watches TV.

While this accomplishment is undoubtedly substantial in its own right, it is another stepping stone for Humza, who aspires to someday launch a Silicon Valley-esque global center for technology in the UK.

Source: The News Youngest MS PowerPoint Specialist

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Finally we have Microsoft Office for Android now. The Office suite on Android has been available to tablet users up till now only, with just the preview out for smartphone users. That changes today, with the release of final Office for Android on smartphones in the Play Store.  I recommend you to try the new Word, Excel, and PowerPoint apps which is now available for Android tablets and phones in the Google Play store.

Microsoft Office for Android

The suite of apps can run on any Android phone running on version 4.4 KitKat or later. It will be free, as is always the case, but power users have the option to get access to more advanced features via in-app purchases.

It will need a phone with 1 GB worth storage to work. Android M is not yet supported. The app is virtually the same as its iOS counterpart.

According to Microsoft, the preview version was quite successful with installs on 1900 different phone models in 83 countries. The apps are still not meant to handle the entire workload, rather they are meant to be used for simple editing tasks on Word, Excel and Powerpoint. You can also store your Office stuff on OneDrive or any other cloud storage service such as Dropbox or Google Drive.

Redmond has partnered with 30 companies to make these apps more accessible by pre-loading them in several Android phones from companies such as LG and Samsung.

The app brings a load of good news for people who continue to prefer Microsoft’s suite over Google Docs on Android. While you need an Office 365 subscription to get all the features, basic accounts can view and even get to edit a bit of stuff right on their phones.

You can Download Microsoft Office for Android from Google play.

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