The cloud computing brings undeniable benefits for all types of companies. They wish to enhance productivity, reduce costs and free themselves up from most complicated day to day IT management. But still, most companies concern about cloud security for their information from the cloud services providers. The benefits of cloud computing are more than just reducing cost, enhance productivities, cloud security, etc. You must know what really a business need to migrate to the cloud, and using cloud service. What are the important benefits of cloud computing for a business?

There is no doubt that online businesses can reap huge benefits of cloud computing services. However, with many advantages of cloud computing, still, most business owners count the cloud computing security as a drawback of cloud computing technology. This article focus on levels of cloud computing security for online small business and enterprise business.

Benefits of Cloud Computing

The Cloud computing offers your business many benefits. It allows you to set up what is essentially a virtual office to give you the flexibility of connecting to your business anywhere, anytime. With the growing number of web-enabled devices used in today’s business environment (e.g. smartphones, tablets), access to your data is even easier. There are many benefits to moving your business to the cloud:

Important benefits of cloud computing for a business: 

• Fresh Software
• Do more with Less
• Flexible Costs
• Increased Productivity
• Growth Management
• Location Independent
• Scalability and Mobility
• Sustainability
• Agile Development
• Easy and Secure Virtualization
• Faster Application Delivery
• Flexible Model
• Improved Business Continuity
• Rental Pricing Model or Pay-as-you-use
• Time-sharing Models
• Utility-based Computing
• Disaster Recovery

A short way to talk about the benefits of cloud computing and cloud security is just once using the cloud services.

Reduced IT Costs

Moving to cloud computing may reduce the cost of managing and maintaining your IT systems. Rather than purchasing expensive systems and equipment for your business, you can reduce your costs by using the resources of your cloud computing service provider. You may be able to reduce your operating costs because:

• The cost of system upgrades, new hardware and software may be included in your contract
• You no longer need to pay wages for expert staff
• Your energy consumption costs may be reduced
• There are fewer time delays.

Flexibility of work practices

Cloud computing allows employees to be more flexible in their work practices. For example, you have the ability to access data from home, on holiday. Or via the commute to and from work. If you need access to your data while you are off-site, you can connect to your virtual office, quickly and easily.

Access to automatic updates

Access to automatic updates for your IT requirements may be included in your service fee. Depending on your cloud computing service provider, your system will regularly be updated with the latest technology. This could include up-to-date versions of software, as well as upgrades to servers and computer processing power.

Scalability

Your business can scale up or scale down your operation and storage needs quickly to suit your situation, allowing flexibility as your needs change. Rather than purchasing and installing expensive upgrades yourself, your cloud computing service provider can handle this for you. Using the cloud frees up your time so you can get on with running your business.

Business Continuity

Protecting your data and systems is an important part of business continuity planning. Whether you experience a natural disaster, power failure or other crisis, having your data stored in the cloud ensures it is backed up and protected in a secure and safe location. Being able to access your data again quickly allows you to conduct business as usual, minimising any downtime and loss of productivity.

Collaboration efficiency

Collaboration in a cloud environment gives your business the ability to communicate and share more easily outside of the traditional methods. If you are working on a project across different locations, you could use cloud computing to give employees, contractors and third parties access to the same files. You could also choose a cloud computing model that makes it easy for you to share your records with your advisers (e.g. a quick and secure way to share accounting records with your accountant or financial adviser).

Cloud Security

Although the business convenience, economy, and enhanced workforce productivity have emerged as just some of the measurable benefits of cloud computing, cloud computing vendors provide high-level security for cloud computing data centers.

According to the recommendation of higher international organization for Standardization (ISO) standards for cloud computing security. The cloud computing is a multi-billion-dollar industry, and the business is based in part on cloud vendors’ ability to keep customers’ data secure. The standards they adhere to are designed for that.

One of the benefits of cloud computing is that “security is actually increased when using cloud solutions due to strict ISO security standards that cloud providers must adhere to, in addition to the regular security audits.” Another clear guide I recommend you to read more about ISO 27001 vs. ISO 27017 – Information security controls for cloud services by Dejan Kosutic.

Measures of Cloud Computing Security

The below 10 cloud computing security benefits that cloud computing providers offers for cloud security to hold you back from implementation.

10 Important Cloud Computing Security:

1. Fresh and anywhere secure accessible software.
2. High-level data encryption for sensitive information on cloud services.
3. Physical security monitoring of data center facilities.
4. Standardized and continuously monitored information security policy management.
5. Skilled, certified personnel to monitor, manage and maintain network infrastructure.
6. DMZ, using firewalls, intrusion detection, and prevention systems.
7. Background checks, security training.
8. Specialized threat identification and management.
9. Reduce human errors by using cloud computing technologies.

Anyway, in the ever-increasing era of data breaches, the cloud security solution has security protocols in place to protect sensitive information and transactions. This prevents a third party from eavesdropping or tampering with data being transmitted. So these are the plan for cloud security, despite your initial concerns about the potential security risks of cloud computing. You can consult with a cloud computing security expert.

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Google Drive is file storage which allows users to store files in the cloud, synchronize files on devices, and share files. Since this article is about secure file sharing, you will get all the answers to questions such as how to share a file using Google Drive? How to share google drive folder with non-Gmail users, or share files on google drive with friends and many other Questions. This article covers all three questions with step by step guide.

Share File using Google Drive Securely

Using this article will show you the complete secure file sharing on the internet with Google Drive. You can use other file-sharing services as well, but Google Drive is free and secure enough for personal and small business cloud backup solutions.

 How to Upload a File to Google Drive?

Step 1. Open Google Drive and sign using a Gmail Account.

Step 2. Now you are on the Dashboard. If you have already files you will see them there if you have not uploaded any file then it looks empty like mine.

Step 3. To Upload, A file Click new on the right corner and select Upload file. In this case, I will upload a PDF with small size.

Step 4. After selecting the file for upload you will the process at the left corner. In the screenshot, you can see One file already uploaded and it has a checkmark on it but the next one is in the process to upload in Google Drive.

Upload a Folder to Google Drive

Step 1. To upload a Folder to Google Drive, sign in to your account and select new from the left corner.

Step 2. Now you have to select Upload Folder, Then browse for the folder and select that. In this case, I will select a Folder containing two PDF Files by the name of Drive Upload.

Step 3. When the upload completes, you can see the Folder is uploaded there.

Sharing File Securely with Others

In order to share a file with others, first, you have to upload to Google Drive, then follow these Procedures?

Step 1. Right-click on the file which you want to share and select share.

Step 2. Now you are in the basic window where you can share the file with others by entering the email address of them. When you enter the Email address you have to verify the permission for him/her. There are three permissions of Edit, Comment, and View.

Note: Once you have entered the email address or email addresses, you can also add some notes about the thing which you are sending to them. In below screenshot, I have inserted two email address and a small note.

Share Files with Others Using Advanced Feature

You have gotten how to share files with others using the Basic Mode, but there is also an Advanced Mode of sharing files with others. Follow the below Procedures to access the Advanced Mode.

Step 1. Select a File or files, then right-click and select share. When you are in the basic sharing mode, under the Edit Files, there is a button called Advanced. When you find that click on it for further steps.

Step 2. When you accessed the Advanced Mode, It is divided into three sections:

1. Who has access?
2. Inviting People.
3. Applying settings.

1. Who has access?

You have the right whether you are going to share it in private, Public or anyone mode. You can edit the mode by selecting Change under the who has access?

Now you are in the Link sharing Page where you can specify the sharing mode. There are three options:

• Public: When you select it, it will be shared publicly on the web where anyone can access it.
• Anyone: When you select it, it will be shared with those who have the link.
• Private: When you select it, it will be shared with specified people.

Note: For Public and Anyone Mode, there is not required any login to download the file, but for the private mode it needs to be logged in.

Note: if you select Public or Anyone then you have rights to access the permission for them such as view, edit, and comment. When you are with the settings click save and go on.

2. Inviting People

When you specified the sharing mode, at the same time you have the ability to invite specific people when the file has been shared. It won’t matter whether it is in Public, anyone and private sharing model.

When you inserted the email addresses, there is also a box for notifying people, then check it to notify them. Not only that you can also add a message to them. just select add a message and go on.

3. Applying settings

For settings, there are only two settings available:

• Preventing editors from bringing changes to the file.
• Disabling the download option.

I recommend you to use the preventing editors in the public and anyone mode. When you are done, click save changes and click send to share it on the web. when it shared you can see who has access to it.

What is Get shareable link?

Get shareable link is a link which creates a link to Share Files with Google Drive for people on the web ( It is in the public mode ). It gives you a link, if you paste it on the web you can see the document. But how to get this link?

Step 1. Right-click on the file and select Get shareable link.

Have a look at the link I have pasted it on the web. It is the final Google Drive file sharing results. l

Conclusion:

That’s all, I hope this article helped you with How to Share Files with Google Drive on the Web? If you liked this article, then please subscribe to our YouTube Channel, follow and like us on Twitter and Facebook.

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